Studio Sessions for Administrators

About this course

Overview

Designed for Studio Session hosts, coordinators, and project leads, this course shows you how to prepare drawings, configure Session settings, and guide collaborators through efficient, real-time reviews in Bluebeam. You will learn how to turn Studio Sessions into a reliable workspace where every markup, comment, and decision is captured, organized, and ready for follow-up.

Details

When you are responsible for running Studio Sessions, the challenge is less about placing individual markups and more about creating a stable, well-structured environment for your entire team. This course walks you through preparing and optimizing PDFs before uploading, setting key document properties that cannot be changed once the Session begins, and creating new Sessions with the right files, permissions, and settings in place. You will also learn how to standardize tools and tracking across your team, organize collaborators effectively, and use Session reports and activity logs to turn real-time reviews into dependable project documentation.

Learning Goals

By the end of this course, you should be able to:

Prepare and optimize drawings, statuses, and custom columns before uploading files to a Studio Session
Create new Studio Sessions, upload project documents, and configure key Session options and permissions for attendees
Navigate the Studio panel to monitor participants, documents, and real-time activity during an active Session
Use shared Profiles, tool sets, and Markups List configurations so collaborators work with consistent tools and tracking fields
Create and manage attendee groups to streamline invitations and permission control across roles or companies
Generate and export Session reports and activity logs to document decisions, track progress, and support project handoff and retention

Curriculum

Studio Sessions for Administrators Introduction
5-Minute Workflow: Collaborating with Studio Sessions
Preparation
Session Interface and Navigation
Preparing Files for Studio Sessions Collaboration
How to Create Custom Columns
How to Create Custom Statuses
How to Create, Customize, and Organize Tool Sets
Advanced Tool Set Management
How to Save and Reuse Tool Sets with Profiles
Studio Sessions for Administrators Simulation 01
Studio Sessions for Administrators Knowledge Check 01
Session Creation
Introduction to Session Creation
Hosting a Studio Session
How to Log in to Studio with Bluebeam ID (BBID) in Revu 21
How to Create a Session and Navigate Initial Settings
Studio Sessions for Administrators Simulation 02
Studio Sessions for Administrators Knowledge Check 02
Session Management and Administration
Introduction to Session Management and Administration
How to Invite Collaborators to a Studio Session
How to Create Groups for Studio Sessions
How to Manage Permissions and Attendee Access in Studio Sessions
Reporting and Exporting Studio Sessions
How to Create Session Reports to Keep Track of Work in Bluebeam Studio Sessions
How to Close a Session
Studio Collaboration with Teammates Without a Bluebeam Subscription
Studio Collaboration with Mac Users
Studio Sessions for Administrators Simulation 03
Studio Sessions for Administrators Knowledge Check 03
Optional Lesson
Bluebeam Integrations
Wrap Up
Wrap Up

About this course