- Studio Projects Introduction
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5-Minute Workflow: Studio Projects Overview 3 min
- Creating and Setting Up Projects
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How to Log in to Studio with Bluebeam ID (BBID) in Revu 21 2 min
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How to Create a Project 1 min
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How to Upload and Organize Files in Studio Projects 2 min
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How to Navigate a Build-Out Project 2 min
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How to Invite Collaborators to a Project 2 min
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How to Manage Access and Permissions in Studio Projects 2 min
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Studio Projects Simulation 01 5 min
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Studio Projects Knowledge Check 01 3 min
- Workflows
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Introduction to Studio Projects Workflows 1 min
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How to Check-in and Checkout Documents in Studio Projects 2 min
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How to Share Files in Studio Projects 2 min
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How to Push Drawings from Projects to Sessions 2 min
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How to Use Projects for Storage and Sessions for Collaboration 4 min
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How to Use Intelligent Studio Project Search 3 min
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Studio Projects Simulation 02 5 min
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Studio Projects Knowledge Check 02 3 min
- Optional Lesson
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Bluebeam Integrations 2 min
- Wrap Up
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Course Wrap Up 1 min
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Rate Studio Projects
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Studio Projects: Course Complete!
Studio Projects
Learn to set up, organize, and manage Studio Projects so teams always work from the right documents with a clear record of every change.
Overview
Designed for project managers, coordinators, and collaborators, this course shows you how to use Studio Projects as a secure, cloud-based hub for storing and organizing all of your project documents. You will learn how to build a clean project structure, manage access and permissions, and connect Studio Projects with Studio Sessions for real-time collaboration.
Details
Studio Projects gives you a centralized, always-available workspace where you can upload, version, and control access to drawings, specifications, RFIs, and other project files, so your team is always working from a single source of truth instead of chasing outdated copies. This course walks through signing in, creating new Projects, uploading and organizing folders, and navigating a build-out project using views, sorting, and intelligent search to find the files and markups you need quickly. You will also learn how to invite collaborators, configure user, group, and folder permissions, check documents in and out with full revision history, share files securely, and send drawings from Projects into Sessions for live markup before returning updated PDFs to your Project library.
Learning Goals
By the end of this course, you should be able to:
- Create a new Studio Project, upload files and folders, and organize them into a clear, navigable structure
- Navigate a project using folder views, sorting, filters, and intelligent search to locate key documents and markups quickly
- Invite collaborators to a Project and configure user, group, and folder-level permissions to match project roles and security needs
- Check documents in and out, review revision history, and share files or links while maintaining version control
- Use Studio Projects alongside Studio Sessions by pushing drawings to a Session for collaboration and updating the Project copy when reviews are complete
FAQs
What will I learn in Studio Projects?
Studio Projects teaches you how to create and manage a secure, cloud-based document workspace for your project team. You will learn how to upload and organize files, invite collaborators, set permissions, check documents in and out, review revision history, share files, search project content, and send PDFs to Studio Sessions for live collaboration.
How do I create and organize a Bluebeam Studio Project?
Create a Studio Project from the Projects tab in the Studio panel by selecting New Project and giving it a clear, recognizable name. You can upload individual files or entire folders, and Studio preserves the structure of uploaded folders. Create additional folders as needed to organize drawings, specifications, submittals, RFIs, and other project records by phase, trade, or deliverable.
How do I invite collaborators and control access in a Studio Project?
Use the Share button to invite individual users or groups to a Project, then manage access through Project Settings. You can control who can access the Project, set permissions for actions such as managing files, inviting users, sharing links, or sending PDFs to Sessions, and apply additional permissions at the folder or subfolder level. Groups help you manage consistent access for teams, disciplines, or companies.
How do check-in and check-out work in Studio Projects?
Check out a file before making changes so that only one person can edit it at a time while other collaborators can still view it in read-only mode. When your work is complete, check the file back in to update the server copy and optionally add a comment describing the change. Studio Projects records each version in the file’s revision history, helping your team track updates and avoid conflicts.
How do I find files and collaborate from a Studio Project?
Use the Project dashboard, folder tree, views, sorting options, and search tools to locate files quickly. Intelligent Studio Project Search supports keywords, natural-language queries, and filters to find file names, document text, markup information, and content across folders and subfolders. When a document needs live review, send it from the Project to a Studio Session; when the review is complete, update the Project copy to retain the marked-up document in the project record.